Job Summary
Create the structure and control that keep Flash Charging’s important business, project, and operational documents accurate, accessible, and properly traceable. This role manages the full document lifecycle—from registration and review to distribution, revision control, archiving, and retrieval—while supporting administrative coordination across teams and external parties. Through disciplined records management and timely follow-up, the position helps teams work with the right information, meet documentation requirements, and maintain readiness for audits and approvals.
Job Description
- Manage document registration, numbering, filing, distribution, revision control, archiving, and retrieval.
- Maintain organized physical and electronic repositories for contracts, permits, drawings, reports, procedures, and project records.
- Track document review and approval workflows, outstanding actions, expiry dates, and submission deadlines.
- Check documents for completeness, consistency, version control, and compliance with established procedures.
- Coordinate document requests and submissions among internal departments, contractors, consultants, and external stakeholders.
- Provide general administrative support for meetings, correspondence, records, and departmental activities.
- Prepare document status reports and support internal or external audits.
Job Requirements
- Diploma or Bachelor’s degree in Business Administration, Office Management, Information Management, or a related field.
- At least 2 years of experience in document control, administration, project administration, or records management.
- Proficient in Microsoft Office and electronic document management practices.
- Strong organization, accuracy, follow-up, and written communication skills.
- Experience in construction, engineering, energy, or infrastructure documentation is an advantage.
