Company Description American Lithium Energy (ALE) is a clean energy technology company specializing in advanced lithium-ion battery solutions for electric vehicles, renewable energy systems, and grid storage. ALE’s batteries deliver high performance, exceptional energy density, and long service life to support efficient and reliable energy storage across diverse applications. The company is deeply committed to sustainability, emphasizing responsible sourcing, manufacturing practices, and minimal environmental impact. ALE’s success is driven by a collaborative team of experienced professionals working with partners and research institutions to develop innovative energy storage technologies. Through continuous innovation and a focus on environmental stewardship, ALE aims to accelerate the transition to a cleaner, more sustainable energy future.
Role Description: The Project Coordinator II is a full-time, on-site role based in Vista, CA, supporting the Project Manager in planning, coordinating, and tracking customer programs, R&D initiatives, product development projects, and internal improvement activities. This role maintains project schedules, monitors milestones and deliverables, coordinates cross-functional follow-up, and provides accurate, timely project updates in a technical manufacturing environment. The position independently handles assigned coordination activities within established project priorities. Decisions and commitments involving project scope, pricing, resources, delivery commitments, and technical requirements remain with the Project Manager and appropriate management and technical leads.
Key Responsibilities
- Project Planning & Tracking: Maintain project schedules, action-item lists, milestones, and deliverables. Update trackers to reflect approved changes and confirmed progress; follow up on upcoming deadlines and dependencies.
- Cross-Functional Coordination: Work with Engineering, Manufacturing, Quality, Supply Chain, and other functions to track progress, confirm action owners and due dates, resolve routine coordination issues, and escalate unresolved concerns.
- Status Reporting: Prepare consistent project status reports, dashboards, milestone summaries, and management updates. Confirm information with responsible owners and highlight upcoming deadlines, overdue actions, and items requiring attention.
- Meeting Coordination: Schedule project meetings, prepare agendas, document minutes and decisions, and track action items, responsible owners, and due dates through completion.
- Customer Coordination: Participate in customer meetings as needed, document and track action items, coordinate deliverables, and follow up on schedules and open items. Refer requests for changes or new commitments to the Project Manager and appropriate leads.
- Risk & Issue Tracking: Maintain risk, issue, and dependency logs. Keep overdue actions and potential schedule impacts visible, and escalate delays, blockers, and other concerns promptly to the Project Manager.
- Process & Tools: Support implementation of standardized project-management processes and maintain accurate information in designated project-management tools and systems.
- Project Documentation: Organize project plans, requirements, schedules, meeting records, approved change records, and deliverables. Maintain accurate, accessible records in accordance with company document-control practices.
- Continuous Improvement: Identify opportunities to improve project tracking, reporting, documentation, and follow-through. Support the Project Manager in implementing improvements as the company’s project portfolio grows.
- Other duties as assigned or required.
Qualifications
- 2–4 years of experience in project coordination, project management support, or a related role.
- Experience coordinating multiple projects or workstreams and working with cross-functional teams.
- Strong organizational, time-management, and follow-up skills, with the ability to manage competing priorities in a growing technical environment.
- Proficiency with Microsoft Office, particularly Excel and PowerPoint, and experience using project scheduling or tracking tools.
- Ability to identify missing information, track commitments, and proactively escalate issues.
- Strong written and verbal communication skills, attention to detail, and a commitment to accurate documentation and reporting.
Preferred Qualifications & Experience
- PMP certification is strongly preferred. Candidates with a CAPM or comparable project-management certification and relevant experience will also be considered. Certification is preferred, not required.
- Bachelor’s degree in Engineering, Business, Project Management, or a related field.
- Experience in engineering, manufacturing, electronics, battery systems, or product development.
- Familiarity with Microsoft Project, Jira, Confluence, Smartsheet, or similar tools, including experience preparing schedules, dashboards, meeting minutes, and management reports.
- Familiarity with AI productivity tools such as ChatGPT, Microsoft Copilot, Gemini, or similar tools to support project documentation, reporting, data analysis, and workflow efficiency.
- Ability to use company-approved AI tools responsibly, verify the accuracy of outputs, protect confidential company and customer information, and follow company data-handling and security policies.
Export Control / ITAR & EAR Requirements
This position may require access to export-controlled technical data, hardware, software, or systems. Candidates must be eligible to access such items in accordance with applicable U.S. export control laws and regulations, including ITAR and EAR, with or without any required government authorization.
Physical Requirements and Work Environment
- Primarily office-based work within a technical manufacturing environment, with access to meeting spaces and designated production areas as needed for project coordination.
- Extended periods of seated computer work, including frequent typing and use of standard office equipment to prepare and review schedules, reports, and documentation, with appropriate breaks and opportunities to change position.
- Follow site safety procedures and wear required personal protective equipment in designated manufacturing areas.
- Essential job functions can be performed with or without reasonable accommodation. The company provides reasonable accommodations for qualified applicants and employees as required by applicable law.
- Physical activities include frequent reaching, bending, stooping, kneeling, and crouching, and occasional standing and walking.
- Lift light items, typically up to 15–25 lbs., if applicable.
Equal Employment Opportunity
American Lithium Energy Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Employment Details
- Type: Full-Time, non-exempt status
- Location: Vista, CA (on-site presence)
- Compensation: $34.00 - $39.00 per hour commensurate with experience
- Work schedule: Generally, Monday–Friday, with overtime as business needs require. All hours worked are paid, including applicable overtime and double-time premiums, in accordance with California law.
NOTE: This job description outlines the general level of work and is not exhaustive. Duties may change, and employees may perform other related tasks to meet the organization’s evolving needs. American Lithium Energy reserves the right to add, remove, or modify duties and responsibilities at its discretion. Employment is at will. This description does not create or imply a contractual relationship or change the employee’s at-will status.
