VINFAST is a pioneering electric vehicle (EV) company committed to revolutionizing the automotive industry with sustainable and innovative mobility solutions. As a leading player in the EV market, VinFast is dedicated to delivering high-quality, cutting-edge electric vehicles that redefine the driving experience. Our team consists of passionate professionals driven by a shared vision of creating a greener and more sustainable future through innovation, technology, and excellence.
In this role, you will be instrumental in Escooter - Ebike Development Institute, using your extensive skills to process and analyze large volumes of data. You will collaborate with diverse teams, including Engineering, Quality Control and VINFAST suppliers, to create cutting-edge solutions that will drive the future of transportation.
- Provide administrative support to the Institute Director/Department Heads, ensuring the effective operation of the organization.
- Coordinate administrative and logistics activities, including scheduling meetings and business trips, arranging transportation, accommodation, and other related administrative services.
- Support new employee onboarding, maintain organizational charts and headcount records, prepare HR reports, monitor attendance and overtime (OT), and handle HR-related administrative procedures.
- Manage procurement, payments, and departmental budgets, including processing Purchase Requisitions (PRs) and Purchase Orders (POs), coordinating vendor payments, tracking expenses, preparing financial reports, and monitoring budget utilization.
- Manage assets and facilities, including procurement of office supplies and equipment, asset inventory, transfer and disposal of assets, and administration of access rights to company systems and shared folders.
- Monitor and coordinate work plans, support the Institute Director and Department Heads in tracking program progress, consolidating reports, coordinating training plans, and facilitating internal communications.
Requirements
Degree/ Qualification: Bachelor
Experience
- At least 2 year of experience in executive assistant and project management
- Design management system
Personal Characteristic/Work Attitude
- Straightforward, honest
- Ability to adapt to changing
- Ability to work in a high pressure environment
- Compliance with rules, regulations and high discipline
Soft Skills
- Strong presentation & effective communication skills
- Proficient in MS office such as Excel, word, PPT
- Ability to communicate well in English (Chinese is one advance)
Knowledge
- Project management
- Electric car, electric motor
By sending your application, you confirm that you have read Vingroup's Personal Data Protection Policy ("Policy") published on the website: https://vinfast.vn/privacy-policy/ , agree to the contents of the Policy, and consent to our processing of your personal data in your application according to the legal regulations on personal data protection .
To all recruitment agencies :VinFast does not accept agency resumes. Please do not forward resumes to our careers alias or other VinFast employees. VinFast is not responsible for any fees related to unsolicited resumes.
