The Project Coordinator supports project teams by ensuring effective administration, documentation management, and financial tracking of projects. This role requires excellent organizational skills, attention to detail, and the ability to collaborate with various stakeholders to ensure project success.
Key Responsibilities
Project Documentation & Reporting
- Prepare comprehensive project management reports and detailed meeting minutes
- Manage all project documentation including contracts, budgets, and schedules
- Maintain and update best practices templates on SharePoint site
- Prepare PowerPoint presentations, memos, proposal responses, and conduct research as needed
Success Factors
- Ability to prioritize and manage multiple projects simultaneously
- Strong problem-solving skills with a proactive approach
- Excellent interpersonal skills and professional demeanor
- Adaptability to changing priorities and deadlines
Qualifications
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite (especially Excel, PowerPoint, and SharePoint)
- Detail-oriented with a focus on accuracy
- Ability to work independently and as part of a team
- Experience with project management software preferred
Additional Responsibilities
- Perform other duties and tasks as assigned by management
Project Management
- Proactively identify and address project-related issues
- Demonstrate proficiency in project management tools and methodologies
- Actively collaborate with stakeholders and leverage platform support
- Maintain organized files and documents related to project assignments Assist with client communications, conferences, and events
Administrative Support
- Coordinate travel arrangements and prepare expense reports
- Organize team lunches and WebEx meetings
- Handle document reproduction and other clerical duties as required
Financial Management
- Manage accounts receivables according to guidelines set by the Facilities Manager, Operations Manager, or project team
- Ensure accounts receivables remain within planned working capital parameters established by corporate finance
- Support the local team in meeting annual financial targets determined by the Management Executive Committee
