Requisition No: 851176
Agency: Department of State
Working Title: DOS - PURCHASING ANALYST - 45000277
Pay Plan: Career Service
Position Number: 45000277
Salary: $44,060.11
Posting Closing Date: 04/19/2025
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Job Title: DOS- PURCHASING ANALYST – 45000277
Department of State
Purchasing Analyst
Division of Administrative Services
Purchasing Office
Internal Agency
Minimum Qualifications
- A High School Diploma or equivalent.
- One (1) years of State of Florida government purchasing and/or procurement experience.
- One (1) year experience in utilizing of MyFloridaMarketPlace (MFMP) Ariba on Demand (AOD) e-procurement system or similar procurement system.
- Experience with Microsoft Office Suite, Word, Outlook and Excel
- Must obtain a Florida Certified Contract Manager (FCCM) certificate within one year of employment
Preferences
None
Special Note
Responses to qualifying questions must be clearly supported in your employment history.
Duties And Responsibilities
This position is responsible for professional work, reviewing and approving purchasing requests for a variety of commodities and services for the agency submitted through the MyFlorida MarketPlace (MFMP) Ariba On Demand (AOD) e-procurement system.
Specific duties and responsibilities include, but are not necessarily limited to:
- Ensures all purchasing requisitions are in compliance with all Department Policies, Florida Statutes, Administrative Code, and other purchasing rules, regulations, and procedures;
- Proactively identifies and meets the needs of all customers both internally (section, bureau, division, & agency) and externally (citizens, vendors, recipients, other agencies, etc.).
This position also serves as a Procurement Officer in competitive solicitations such as Request for Proposals (RFP), Invitation to Bid (ITB), or Invitation to Negotiate (ITN) and non-competitive solicitations such as Collaborative Requests (CR), Request for Information (RFI), and Single Source (SS) pursuant to Chapter 287, F.S. and Chapter 60A.1 F.A.C;
Specific duties and responsibilities include, but are not necessarily limited to:
- Creates, and reviews procurement requests in MFMP AOD for accuracy and compliance with Department policies and procedures, Chapter 287, F.S. Chapter 60A.1, F.A.C., and Department of Financial Services (DFS) memorandum.
- Responsible for assisting the Divisions with the development, execution, tracking, amending and overall administration of assigned contracts.
- Maintain the Department’s original contract files on all assigned contracts.
- Tracks and monitors expiration dates of contracts and purchase requisitions of assigned purchase orders and procurements.
- Facilitates the tracking of agreements through the Department’s review and approval process ensuring timely execution.
- Triage issues, track and report information, and facilitate problem resolution related to Department contracts and purchase orders.
Additional Duties Include, But Not Limited To
- Serves as contract manager for the Department’s copier leases;
- Serve as the Assistant Office of Supplier Development Coordinator for the Department;
- Responsible for providing purchasing training to the Divisions in conjunction with the Purchasing Manager, to all AOD requesters regarding their duties, roles and responsibilities as outlined in Florida Statutes (Chapters 119, 120, 215, 216 and 287), rules (F.A.C. Chapters 60A, 69I), and established policies and guidelines, as applicable; and
- Perform other work-related duties as required.
Knowledge/Skills/Abilities
- Knowledge of State purchasing and contracting rules, regulations, procedures, techniques, practices and interpretations, including Chapter. 287, F.S. Rule 60A, F.A.C.;
- Ability to compile and analyze complex information for administrative decisions.
- Ability to communicate effectively, both verbally and in writing.
- Ability to work independently; and
- Ability to obtain a Florida Certified Contract Manager (FCCM) certificate within one year of employment.
CRIMINAL BACKGROUND CHECKS : A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
Important Notices
We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.
Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
